The SiteInventory module of SiteCheck provides the user with detailed information about the documents, pages and links that are found on the website. With the Email Address Detection feature another facet of your website content is revealed.

SiteInventory Email Address Detection helps you keep track of internal and external email addresses on your website, and locate all pages with outdated or unwanted email addresses for quick removal.

Replacing mailto: links

Providing mailto: links on a website enables users to click on the email address link and be presented with a blank compose window with the addressee already entered.

This can be viewed as a useful time saving tool for some, but a cause of frustration for others.

• Email recipients: Exposed mailto: links are vulnerable to abuse: they may be indexed and used by spammers. In turn, spam poses a risk for recipients who unwittingly follow links or download attachments.
• End users: If a user is accessing the website from a computer without an email client configured (in a public library for instance) such mailto: links do not work and will be seen as broken.

To alleviate these issues, many web editors are removing mailto: links from their sites and replacing them with web forms. SiteInventory Email Address Detection makes this process more efficient by making sure all email addresses are identified.

Deleting private email addresses from the website

Generic mailbox addresses are becoming the norm on public sector websites, replacing personal email addresses. SiteInventory Email address detection highlights all personal email addresses on your website.

Removing personal email addresses for staff members and replacing them with more generic email addresses can prevent messages being held up when staff take holidays, and prevent personal email boxes from being targeted by spam senders.

In addition, SiteInventory Email Address Detection locates external email addresses so your organization does not unwittingly provide email links to third parties.

Cross referencing email addresses

A complete list of all internal and external email addresses found on the website is provided online and in either Excel or XML format.

The list also shows on which HTML pages the email addresses are located.

A full list of email addresses and their location is particularly useful if an email address changes or a member of staff leaves the council and their email address needs to be removed or changed.